Source: https://joinfinn.com/integrations/greenhouse

# Greenhouse

## Greenhouse + Finn.

Greenhouse integration with Finn. Greenhouse manages recruiting pipelines, job applications, candidate records, and hiring coordination.

Business function: HR and people.

## What you can do with Greenhouse.

Greenhouse manages recruiting pipelines, job applications, candidate records, and hiring coordination.

### Turn an application into an organized recruiting case

Finn handles application administration so recruiters start with a complete, current candidate record.

**Typically handled by:** Recruiting coordinator

**Starts when:** A candidate applies or a recruiter adds a prospect.

#### What Finn handles

1. Match the application to its Greenhouse job and collect the submitted résumé, contact details and application answers.
2. Ask the candidate for missing administrative information through Gmail or Outlook, then attach the response to the correct record.
3. Assign the recruiting owner, record the source and flag questions that require the recruiter's judgment.
4. Send the candidate the next-step information for the stage the recruiter selects and record the communication.

**The result:** The application is complete, assigned and ready for the recruiter's hiring process.

### Book the complete interview loop

Finn coordinates an interview across the candidate, interviewers and calendars.

**Typically handled by:** Interview scheduling coordinator

**Starts when:** A recruiter moves an applicant to an interview stage.

#### What Finn handles

1. Read the interview plan, required participants, duration and candidate availability from the recruiting case.
2. Find a workable sequence in Google Calendar or Outlook and resolve conflicting availability with the participants.
3. Create the calendar invitations and Greenhouse scheduled interviews, including meeting links and the candidate's instructions.
4. Confirm attendance, distribute the interview materials and update every affected invitation if the schedule changes.

**The result:** The interview loop is booked, confirmed and recorded against the application.

### Close the feedback collection cycle

Finn keeps interview feedback moving until the recruiter has the complete decision packet.

**Typically handled by:** Recruiting operations coordinator

**Starts when:** The last interview in a candidate's current stage finishes.

#### What Finn handles

1. Read the scheduled interview list and identify missing Greenhouse scorecards without inventing interviewer opinions.
2. Remind the responsible interviewers through Slack or email and link each person to the correct scorecard.
3. Assemble the submitted evidence, unresolved questions and conflicting observations for the hiring team's review.
4. Record the team's decision, perform its selected stage change and send the corresponding candidate communication.

**The result:** Feedback is collected and the hiring team's decision is reflected in the application.

### Carry an offer from approval to signed acceptance

Finn manages the administrative work between the employer's offer decision and the candidate's response.

**Typically handled by:** Talent acquisition operations specialist

**Starts when:** The hiring team selects a candidate and authorizes an offer.

#### What Finn handles

1. Read the approved role, pay, start date and offer terms from Greenhouse, resolving missing decisions with the hiring owner.
2. Prepare the employer's offer document and collect any remaining compensation or legal approval before sending it.
3. Send the final offer through Docusign, track signature status and answer administrative questions using the agreed terms.
4. Attach the signed document, record the response and update the application after the employer confirms acceptance.

**The result:** The offer response and signed agreement are recorded, with the hiring decision preserved.

### Convert an accepted hire into a ready first day

Finn carries the recruiting record into the employee onboarding process.

**Typically handled by:** Recruiting and onboarding coordinator

**Starts when:** A candidate accepts an offer and the employer confirms the hire.

#### What Finn handles

1. Check the accepted offer, start date, job opening and employee details against the Greenhouse application.
2. Mark the application hired after the required job and offer approvals, then create the employee onboarding request in Workday.
3. Open the equipment and access work in ServiceNow and send the manager and new hire their first-day instructions.
4. Track those setup tasks, collect completion evidence and record the handover back on the recruiting case.

**The result:** The hire is recorded and the onboarding handover has named owners, completed setup and visible exceptions.

### Keep a recruiting event from becoming a spreadsheet backlog

Finn turns event submissions into organized follow-up in Greenhouse.

**Typically handled by:** Recruiting events coordinator

**Starts when:** A careers event ends and the recruiting team receives attendee submissions.

#### What Finn handles

1. Read the event list from its connected form or spreadsheet and match attendees to existing Greenhouse candidates.
2. Add the relevant event source, résumé and stated job interests without creating competing candidate records.
3. Send the consent-appropriate follow-up through Outlook or Gmail and collect missing details or meeting availability.
4. Record responses, arrange recruiter meetings and associate applications with jobs when the recruiter directs.

**The result:** Event contacts have accurate recruiting records and completed follow-up, with hiring choices left to recruiters.

### Complete the candidate withdrawal or employer rejection process

Finn handles the communications and record work after a clear candidate or employer decision.

**Typically handled by:** Recruiting coordinator

**Starts when:** A candidate withdraws or the hiring team records a rejection decision.

#### What Finn handles

1. Identify the application and the recorded decision, including the reason supplied by the candidate or hiring team.
2. Cancel future interviews in Greenhouse and the connected calendar, notifying interviewers of the change.
3. Send the employer's appropriate closing message and resolve practical questions about scheduled meetings or outstanding documents.
4. Update the application status and preserve the communication history under the company's retention policy.

**The result:** The application is closed consistently and no obsolete interview remains on the calendar.

### Run the weekly hiring operations review

Finn replaces the manual compilation and follow-up behind the recruiting meeting.

**Typically handled by:** Recruiting operations analyst

**Starts when:** The weekly hiring review is due.

#### What Finn handles

1. Gather open jobs, applications, interviews and offers from Greenhouse for the agreed reporting period.
2. Identify scheduling backlogs, missing feedback and offers awaiting responses, separating them from hiring judgments.
3. Publish the recruiting operations report in Google Sheets or SharePoint and create follow-up tasks for the responsible owners.
4. Complete routine scheduling and communication fixes, then update the report with their recorded results.

**The result:** The team has a current hiring operations report and a tracked, reduced administrative backlog.

## Connection setup

Contact Finn to discuss the records your workflow needs and the actions you want it to perform.

Your team chooses what Finn can access, what agents can change, and when a person must approve the work. The connection needs the appropriate account access and permissions from Greenhouse.

## Explore Finn

- [Agents](https://joinfinn.com/agents): Help customers. Work with your team. Finish the job.
- [Systems](https://joinfinn.com/systems): Business apps for the work behind the conversation.
- [AI Gateway](https://joinfinn.com/ai-gateway): Control connected AI apps, models, access, and spending.

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