Source: https://joinfinn.com/integrations/officespace

# OfficeSpace

## OfficeSpace + Finn.

OfficeSpace integration with Finn. OfficeSpace helps organizations manage office space, desk reservations, and meeting room bookings.

Business function: Workplace operations.

## What you can do with OfficeSpace.

OfficeSpace helps organizations manage office space, desk reservations, and meeting room bookings.

### Arrange a complete office day

Finn handles the workplace coordination behind an employee's visit.

**Typically handled by:** Workplace experience coordinator

**Starts when:** An employee chooses a date to work from an office.

#### What Finn handles

1. Read the employee's chosen site, date, accessibility requirements and relevant team plans.
2. Find and reserve a suitable OfficeSpace desk and any requested meeting space.
3. Send the employee the location, arrival instructions and reservation details through Outlook or Teams.
4. Process changes or cancellations and update the reservations so the final office plan reflects the employee's actual visit.

**The result:** The employee has a complete office-day plan and current workplace reservations.

### Coordinate a team's in-person working session

Finn completes the workspace and administrative arrangements for a team gathering.

**Typically handled by:** Team events and workplace coordinator

**Starts when:** A manager confirms an in-person working session.

#### What Finn handles

1. Collect the attendees, schedule, room requirements and office location from the organizer.
2. Reserve the appropriate OfficeSpace rooms and desks and coordinate calendar invitations in Outlook.
3. Arrange catering through Zerocater after the spending decision and create any facilities setup requests.
4. Confirm the final arrangements, notify attendees of changes and close the workplace requests after the session.

**The result:** The team session has confirmed space, setup and communications with its requests completed.

### Carry an office move through employee confirmation

Finn manages the administrative work around a team relocation.

**Typically handled by:** Facilities move coordinator

**Starts when:** The workplace owner approves a team move.

#### What Finn handles

1. Read the approved seating plan, employee list and move date in OfficeSpace.
2. Coordinate equipment and physical moving tasks with facilities and IT, including any approved access changes.
3. Send employees their new locations and collect practical issues before and after the move.
4. Update the seating and asset records from the completed physical work and close the move tasks.

**The result:** The move has current employee locations, asset records and recorded completion.

### Get a new employee's workspace ready

Finn handles the office setup work around a confirmed hire.

**Typically handled by:** Workplace onboarding coordinator

**Starts when:** Workday records a new employee and first office date.

#### What Finn handles

1. Read the employee's site, team and workspace needs and obtain any missing manager instructions.
2. Assign or reserve the OfficeSpace workspace and coordinate equipment tasks with IT and facilities.
3. Arrange arrival information, host details and any required security approval through the site's process.
4. Confirm the actual setup and send the employee their desk location and first-day instructions.

**The result:** The new employee's workspace and arrival arrangements are ready and recorded.

### Run the visitor's office journey

Finn completes the administration between a host's invitation and a finished visit.

**Typically handled by:** Reception and visitor services coordinator

**Starts when:** An employee invites a customer, candidate or partner to the office.

#### What Finn handles

1. Collect the visitor's details, host, date and meeting requirements and create the OfficeSpace visit record.
2. Send arrival instructions and collect the information required by the site's visitor process.
3. Notify the host and coordinate room or reception arrangements, leaving security access decisions with the site team.
4. Record the actual visit completion and close associated workplace requests or follow-up.

**The result:** The visitor has a coordinated arrival and the host has a complete visit record.

### Resolve a workplace facilities request

Finn coordinates a reported issue through its physical fix and recorded closure.

**Typically handled by:** Workplace service desk coordinator

**Starts when:** An employee reports a problem with a desk, room or office asset.

#### What Finn handles

1. Collect the location, affected asset and symptoms and create the OfficeSpace facilities request.
2. Assign the facilities team and coordinate access, replacement equipment or a temporary workspace.
3. Obtain a spending decision if needed and follow the technician's work through its actual completion.
4. Confirm the result with the employee and update the request and affected asset information.

**The result:** The workplace issue is resolved and its service and asset records are current.

### Reconcile the employee seating record

Finn completes the record work after the workplace team finds outdated seating information.

**Typically handled by:** Space administration coordinator

**Starts when:** A workplace review identifies missing or incorrect employee locations.

#### What Finn handles

1. Compare OfficeSpace seating information with the employer's current team and site data from Workday.
2. Ask the affected managers or employees to confirm actual locations and any pending moves.
3. Apply the workplace owner's selected seating corrections and coordinate unresolved relocation tasks.
4. Publish the current location information and record which discrepancies were resolved.

**The result:** Employees and workplace teams can rely on the corrected seating record.

### Turn space reporting into a delivered workplace change

Finn handles the evidence and coordination around the workplace owner's planning decision.

**Typically handled by:** Corporate workplace planning coordinator

**Starts when:** The workplace team reviews utilization or a proposed space change.

#### What Finn handles

1. Gather OfficeSpace utilization, capacity and relevant floor-plan information for the review period.
2. Assemble the requested planning scenarios and collect the site's practical constraints.
3. Record the owner's selected space, spending and employee-impact decisions and coordinate the resulting move or facilities work.
4. Update the workspace records after the physical change and report the completed implementation.

**The result:** The space review produces a documented decision and an implemented workplace change.

## Connection setup

Contact Finn to discuss the records your workflow needs and the actions you want it to perform.

Your team chooses what Finn can access, what agents can change, and when a person must approve the work. The connection needs the appropriate account access and permissions from OfficeSpace.

## Explore Finn

- [Agents](https://joinfinn.com/agents): Help customers. Work with your team. Finish the job.
- [Systems](https://joinfinn.com/systems): Business apps for the work behind the conversation.
- [AI Gateway](https://joinfinn.com/ai-gateway): Control connected AI apps, models, access, and spending.

[All integrations](https://joinfinn.com/integrations)

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