Source: https://joinfinn.com/integrations/squiz-intranet

# Squiz Intranet

## Squiz Intranet + Finn.

Squiz Intranet integration with Finn. Squiz Intranet provides internal websites and content for employee information and communication.

Business function: Knowledge and documents.

## What you can do with Squiz Intranet.

Squiz Intranet provides internal websites and content for employee information and communication.

### Carry company news from submission to published follow-up

Finn runs the editorial production work behind an internal company update.

**Typically handled by:** Internal communications editor

**Starts when:** A team submits news for the employee intranet.

#### What Finn handles

1. Collect the news facts, intended audience, supporting material and release timing.
2. Create the Squiz Intranet article and coordinate factual review with the submitting team.
3. Obtain the publishing owner's decision and release the accepted content through the intranet workflow.
4. Notify the intended employees, handle routine questions and record any requested correction or follow-up.

**The result:** The news is published and its employee follow-up is complete.

### Publish and maintain a changed workplace procedure

Finn completes the content work behind updated employee instructions.

**Typically handled by:** Workplace knowledge coordinator

**Starts when:** A policy or process owner approves a new way of working.

#### What Finn handles

1. Identify the affected Squiz Intranet pages, documents and related links.
2. Replace the outdated instructions with the owner's current procedure and resolve missing factual details.
3. Route the final version through publication review and release it to the correct audience.
4. Answer routine questions and record the new owner and review date for the published guidance.

**The result:** Employees have the current procedure and a maintained source for future questions.

### Take an employee form through the HR record

Finn completes the administrative work behind an employee request using Squiz Advanced Forms.

**Typically handled by:** HR service coordinator

**Starts when:** An employee submits a leave or HR request through the intranet form.

#### What Finn handles

1. Read the Squiz Advanced Forms submission and collect the required dates and administrative details.
2. Carry the request through the manager and HR decisions defined for that form.
3. After the decision, record the result in Workday and coordinate any required calendar or employee-document update.
4. Notify the employee and close the form's administrative workflow with the completed HR reference.

**The result:** The form submission has a recorded HR outcome and completed employee communication.

### Launch a department's employee information space

Finn coordinates the content and release work for a useful department intranet site.

**Typically handled by:** Department intranet coordinator

**Starts when:** A department owner requests a new or reorganized information space.

#### What Finn handles

1. Collect the site's audience, content owners, working procedures and relevant resources.
2. Create the Squiz Intranet pages and organize the team's contacts, documents and application links.
3. Obtain the owner's access and publishing decisions and release the accepted site.
4. Notify employees, resolve initial questions and record the ongoing content-maintenance responsibility.

**The result:** The department has a published information space with clear ownership and completed rollout.

### Complete the intranet content review

Finn handles the review and correction work that keeps employee pages accurate.

**Typically handled by:** Intranet content administrator

**Starts when:** A content area reaches its review date or employees report outdated material.

#### What Finn handles

1. Gather the Squiz Intranet pages, articles and links covered by the review.
2. Ask the subject owners to resolve outdated instructions, missing ownership or obsolete content.
3. Apply the selected corrections or retirement through the publication workflow.
4. Record completed reviews and notify the affected audience when its working instructions change.

**The result:** The reviewed content is current and has a documented owner and maintenance record.

### Run the communications around an employee event

Finn completes the publishing and coordination work around a company event.

**Typically handled by:** Employee events communications coordinator

**Starts when:** An organizer confirms an employee event and its arrangements.

#### What Finn handles

1. Collect the event date, location, audience and registration or attendance instructions.
2. Create the Squiz Intranet event article and obtain the organizer's publishing decision.
3. Publish the event and coordinate invitations and schedule changes through Outlook.
4. Share the final materials or follow-up update and record completed communications and the organizer's remaining actions.

**The result:** Employees receive current event information and the communications work is complete.

## Connection setup

Contact Finn to discuss the records your workflow needs and the actions you want it to perform.

Your team chooses what Finn can access, what agents can change, and when a person must approve the work. The connection needs the appropriate account access and permissions from Squiz Intranet.

## Explore Finn

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- [Systems](https://joinfinn.com/systems): Business apps for the work behind the conversation.
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